The Power or Email Aliases: Enhancing Your Email Experience

Disclaimer: TSB directly benefits from this referral link to Proton Mail, the mail provider we use.

Email aliases are a versatile tool that can help you manage your inbox more effectively, keep your personal and professional life separate, and even enhance your online security. Whether you’re using ProtonMail, GMail, or another email service, email aliases can be a valuable addition to your email management strategy. We explore the benefits of using email aliases and provide a quick guide on how to create and use them in ProtonMail and GMail.

Organization and Separation:

One of the most significant benefits of using email aliases is the ability to keep your inbox organized. By creating separate aliases for different purposes, you can easily categorize your emails and quickly identify their purpose. For example, you can create an alias for work-related emails, another for personal emails, and another for online subscriptions. This way, you can easily filter and sort your emails, making it easier to find important messages and keep your inbox clutter-free.

Privacy and Security:

Email aliases can also help protect your privacy and enhance your online security. By using a unique alias for each online account or service, you can prevent your primary email address from being exposed to potential spammers or hackers. If one of your aliases gets compromised, you can simply delete it and create a new one without affecting your primary email address. This way, you can maintain your online security without having to change your primary email address.  A service like ProtonMail has a blind alias service, allowing you to make an email address that only you know is an alias.

Eliminate Multiple Email Accounts

Another advantage of using email aliases is that you can create multiple email accounts without having to remember multiple usernames and passwords. By using a different alias for each account, you can access all your email accounts using a single login. This can be particularly useful if you have separate accounts for work, personal, and other purposes.

Customization and Branding:

Email aliases can also be used to customize your email address and enhance your personal or professional branding. For example, if you’re a freelancer or small business owner, you can create an alias that includes your business name or a keyword related to your services. This can help you establish a professional image and make it easier for clients to remember your email address.

How to Create and Use Email Aliases in ProtonMail:

ProtonMail offers various methods to create aliases. You can either establish a new, private identity email address that acts as an alias for your Proton account, or you can generate them spontaneously by appending a “+” symbol followed by a word. Here are all the techniques to create an alias in ProtonMail. If you wish to automatically categorize your incoming emails by aliases, create a folder for each alias and then set up a filter to direct that mail into the respective folder.

How to Create and Use Email Aliases in GMAIL:

Gmail’s alias feature is primarily designed to help filter and organize incoming emails, rather than providing an alternate email address for sending messages. When you create an alias, you can use it to categorize and filter incoming messages, making it easier to manage your inbox. However, it does not allow you to send emails from the alias address itself. For that purpose, you would still need to use an additional primary Gmail (or other provider) address.

To create an alias, simply append a plus sign (+) followed by a word or phrase to your primary email address. For example, if your primary email address is “example@gmail.com,” you can create an alias by adding a plus sign and a word, such as “example+work@gmail.com.” This alias can be utilized when signing up for websites or services.  IT will automatically route to your GMail inbox.  You don’t have to preconfigure it in the BMail interface – give it a try!

The alias creation process in Gmail is automated, allowing for the easy generation of unique aliases for various purposes. To further organize your emails, you can set up a filter for the new alias. If you apply a label at the time of creating the filter, you can ensure that your emails are automatically sorted and labeled according to the alias, making it easier to manage and find specific messages.